HART will review your request and respond with a production time and cost estimate as soon as reasonably possible. You will be notified of the approximate number of pages/files and/or length of time we estimate it will take to process your request. A Public Records Request Charge Form with estimated costs will be sent to you and payment (if applicable) must be received prior to releasing records.
FEES FOR HART PUBLIC RECORDS
- Paper copies on standard paper sizes: $0.15 per one-sided copy, $0.20 per two-sided copy (additional $1.00 for certified copy)
- Data, audio or video on copied CD or DVD: $1.00 each
- If materials are to be mailed, the actual cost of postage will be added.
- Electronic record copies: if there are no fees for the records and the total record file size is within the range allowed for HART email communications, the agency POC for public records releases the records to the requestor via email.
If the nature or volume of public records requested to be inspected, examined or copied is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by HART personnel, the Requester will be charged a special service charge. The term “use of information technology resources” includes the setup and implementation of information technology. The term "extensive" means more than 15 minutes is expended by personnel to fulfill the request. The term "clerical or supervisory assistance" includes searching for and or locating the requested record, reviewing for statutorily exempt information, redaction of statutorily exempt information, and preparing, copying and re-filing of the requested record. HART will determine which personnel are appropriate to fulfill the request. The special service charge will be computed to the nearest quarter of an hour exceeding 15 minutes based on the cost of wages and benefits of the lowest paid personnel who has the necessary skill and training to perform the request. The special service charge shall be in addition to the duplication charge and will be assessed regardless of the number of individual copies made. Payment for special services shall also be imposed where extensive use of personnel or information technology is necessary to determine whether the public record exists or is exempt from public disclosure.
Requestors must pay for copies prior to receiving them. Payment may be submitted by check (payable to HART), money order, cash, or credit card to Hillsborough Area Regional Transit.
Florida law requires agencies to furnish public records in the format requested if they already exist in that format. Therefore, records that exist in paper format will be provided in paper format and records that exist in electronic format will be provided in electronic format.
If your request is to inspect records, rather than receive copies, HART will notify you once the records are gathered, and an appointment will be made with you for inspection at HART business offices during normal business hours.
For further clarification please refer to the Florida Public Records Law (Florida Statutes, Section 119.01 et seq.). Information and forms for public records requests can be viewed by clicking 'About Us' from the home page and then selecting 'Public Records Requests.'