PUBLIC RECORD


REQUESTS

POLICY

It is the policy of the state of Florida that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency. Every person who has custody of a public record shall permit the record to be inspected and copied by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public records.​ ​​​

 

HOW TO REQUEST PUBLIC RECORDS FROM HART

1


​​If you would like to make a public records request, you may do so by:
      1. ​​​​1. Sending an email to the Public Records Office at publicrecords@gohart.org. Please include the request either in the body of the email, or attach the Public Records Request Form,​ which is available for download below. 
      2. 2. Sending the Request Form by fax to (813) 384-6284. Completion of the Public Records Request form is optional.
      3. 3.​​ Contacting the Records Management Liaison Officer by phone (813) 384-6575 or in person - HART Administrative Office - 1201 E 7th Avenue, Tampa, FL 33605.

 
 

2

Requests must be for records in the possession of or prepared, owned, used, or retained by HART, and requests should be for sufficiently identifiable records. Copies will not be provided if the information is confidential or otherwise exempt from public inspection or copying under the Public Records Law. Confidential information will be deleted or excised from records prior to inspection, examination, or distribution of copies.

 

3

If a request is insufficient to identify the documents sought, you will be contacted as soon as possible for clarification. You will be notified if copies of the requested public records are not in the possession of or prepared, owned, used, or retained by HART and/or otherwise not subject to disclosure. Such notice will indicate if the records you requested have been deemed confidential or otherwise exempt from disclosure.

 
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​Providing access to public records
is a duty of each agency.

4

HART will review your request and respond with a production time and cost estimate as soon as reasonably possible. You will be notified of the approximate number of pages/files and/or length of time we estimate it will take to process your request. A Public Records Request Charge Form with estimated costs will be sent to you and payment (if applicable) must be received prior to releasing records.

 
FEES FOR HART PUBLIC RECORDS
  • Paper copies on standard paper sizes: $0.15 per one-sided copy, $0.20 per two-sided copy (additional $1.00 for certified copy)
  • Data, audio or video on copied CD or DVD: $1.00 each
  • If materials are to be mailed, the actual cost of postage will be added.
  • Electronic record copies: if there are no fees for the records and the total record file size is within the range allowed for HART email communications, the agency POC for public records releases the records to the requestor via email.

5

If the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive use of information technology resources, or extensive clerical or supervisory assistance by HART personnel, the requestor will be charged the least costly fully-burdened hourly pay of an administrative assistant or staff person, and/or special service charges which are based on the actual cost incurred for the extensive use of resources in furnishing or copying the information requested. The special service charges apply to requests for both inspection and copies of public records. If the total estimated cost for requests is $49 or less, payment can be obtained at the time the documents are picked up or mailed. If the total estimated cost for requests is $50 or more, payment must be received before the records are copied.

 

6

Requestors must pay for copies prior to receiving them. Payment may be submitted by check (payable to HART), money order, cash, or credit card to Hillsborough Area Regional Transit.

 

7

Florida law requires agencies to furnish public records in the format requested if they already exist in that format. Therefore, records that exist in paper format will be provided in paper format and records that exist in electronic format will be provided in electronic format.

 

8

If your request is to inspect records, rather than receive copies, HART will notify you once the records are gathered, and an appointment will be made with you for inspection at HART business offices during normal business hours.

 

9

For further clarification please refer to the Florida Public Records Law (Florida Statutes, Section 119.01 et seq.). Information and forms for public records requests can be viewed by clicking 'About Us' from the home page and then selecting 'Public Records Requests.'

 

10

Contact HART public records by phone at (813) 384-6575 , by fax at (813) 384-6284, or email publicrecords@goHART.org.

 
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